David H. Koch Theater at Lincoln Center
New York, NY 10023
US

CATEGORY

Administrative

TITLE

Theater Administrative Associate

DESCRIPTION

The David H. Koch Theater at Lincoln Center opened in April 1964 as the New York State Theater under the management of City Center of Music and Drama, Inc.  The theater was designed by the renowned architect Philip Johnson, built with funds from the State of New York, and given to the City of New York as a home for performing arts organizations.  Today, the theater is home to the New York City Ballet as well as a growing number of national and international touring performing arts groups.

 

The Theater Administrative Coordinator is responsible for the oversight of administrative activities within the Theater Operations Department. The position reports to the DHKT Director of Operations. This is a salaried, exempt, managerial position.

 

RESPONSIBILITIES

  • Manage administrative activities and ensure smooth operation of Theater Management office.

          Prepare and distribute regular activities calendar for Ballet and Licensee events;  work with Managing Director/Director of Operations to ensure calendar coordination

          Maintain Theater event booking calendar

          Maintaining/processing office supplies for theater staff (including but not limited to Theater Management, box office, mailroom, stagehands, security, Ballet volunteers, etc.)

          Maintain operations of theater office equipment including the copier/scanners used by Theater Management, Ballet volunteers, orchestra musicians, theater CBA units, etc.

          Manage the delivery of Licensee invoicing  settlement, and correspondence documents according to established timelines, 

          Organize Theater Management work files

          Organize and maintain public incident report files and distribute as necessary

          Process theater-related workers compensation claims including maintaining records of workplace injuries and coordinating the workers’ compensation cycle as necessary. This includes being the liaison between the injured employee, medical providers, and NYS Insurance Fund to ensure that up-to-date information is properly flowing between all parties.

          Maintain security key cabinet. Distribute and track key copies as necessary.

          Provide day to day presence of Theater Management Office to field questions and requests for services.

          Field and forward incoming calls.

 

          Organize paychecks for pickup/distribution to various Theater Operations departments.

          Assist in the receipt and distribution of payroll information. Be available to prepare/collect new employee payroll paperwork (i.e. stagehands, teamster, wardrobe, etc.)

  • Other duties as assigned.

 

SKILLS, KNOWLEDGE & ABILITIES

  • A self-starter with a positive attitude
  • Strong organizational skills and ability to multi-task and work well in a fast paced environment with strong attention to detail and process.
  • Superior verbal and written skills
  • Superior interpersonal skills and the ability to work effectively with a wide range of people both inside and outside of the organization.
  • Receptive to feedback
  • Proficient in Microsoft Office
  • Experience with Event Booking event management software desired
  • Bachelor’s degree preferred
  • Experience in an administrative support capacity preferred
  • Must be able to work a flexible schedule including occasional nights and weekends as events dictate
  • Self-motivated and able to handle and prioritize multiple projects
  • Strong customer service orientation/etiquette and ability to work well with diverse clientele.


POSITION CONTROLS & WORKWEEK

This is a salaried, exempt, managerial position.  Work hours vary according to the performance schedule and may include weekends, holidays and other scheduled work periods as necessary.

 

HOW TO APPLY

For consideration please send your resume, cover letter with salary requirements

with “Theater Administrative Associate” in the subject line to:

ccmdresumes@ccmd.org

No Phone Calls Please. EOE

 

 



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